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Capital Regional District

A bookkeeper for Langford small businesses

Langford is one of the fastest growing cities in Canada, with more than 3,000 businesses, and we keep the books for its small businesses online from Port Alberni.

Who it’s for

  • New businesses opening in a city that is still growing quickly
  • Retail, food and service businesses in Langford's commercial areas
  • Mobile trades based in Langford working across Greater Victoria on an inter-municipal licence
  • Home-based businesses, including those with clients or staff coming to the house
  • Out-of-town businesses that hold a Langford non-resident licence

What’s included

  • Monthly bookkeeping, from $150/month, with each package’s capacity stated up front
  • Catch-up and clean-up for months or years of outstanding books
  • Payroll, remittances, T4s and Records of Employment
  • GST/HST prepared and filed on your reporting period
  • Personal tax returns for individuals, couples and sole proprietors

How it works

  1. Get an estimate

    About three minutes online, or call 1 (250) 731-7931.

  2. Connect your books online

    You share access to your bookkeeping software and documents securely. Nothing has to be dropped off.

  3. Books kept current

    Scope and fees confirmed in writing, then a steady monthly schedule.

Small business in Langford

The City of Langford describes itself as one of the fastest growing cities in Canada, with more than 3,000 businesses and a population of over 50,000. Its economic development pages put average growth at 4 to 5 percent a year, against a provincial average of 1.3 percent, and its Economic Development Department helps businesses find a location, expand and work through City requirements.

Every business operating in Langford needs a City business licence. Since January 2014, licences for businesses based in Langford are perpetual: there is no annual renewal unless the business closes, changes ownership or moves. Businesses based elsewhere that work in Langford need a non-resident licence, renewed each year. Applications are reviewed by the planning, bylaw, building and fire departments, which generally takes 2 to 4 weeks, and the fee is requested only after approval, payable at City Hall by debit, cash or cheque.

Home-based businesses that have clients or employees on site must include a floor plan and parking plan with the application, and the City suggests talking to its Planning Department about parking and zoning first. Langford-based mobile businesses can apply for an inter-municipal licence that covers 13 participating Greater Victoria communities, using the same form as a regular licence. The WestShore Chamber of Commerce, one of five chambers on southern Vancouver Island, serves businesses in Langford, Colwood, the Highlands, Metchosin and View Royal.

Working with us from Langford

Langford is near the south end of the Island, at the bottom of the Malahat. From Port Alberni the route is Highway 4 east to Highway 19 near Qualicum Beach, south to Nanaimo, then Highway 1 south through Ladysmith and Duncan and over the Malahat into Langford. We do not offer meetings or document pickups in Langford; our in-person work stays in the Alberni Valley.

Langford clients work with us entirely online. You share statements and receipts through secure upload, AutoEntry captures receipts from your phone, we keep your QuickBooks Online, Xero or Sage file current, and we talk by phone or video. Payroll, GST/HST filing, catch-up work and personal tax returns run the same way.

We are based in Port Alberni. See bookkeeping in Port Alberni for more about us, or how our pricing works.

Useful local resources for Langford businesses

Sources

Common questions

Langford is a long way from Port Alberni. Why work with a bookkeeper there?

Because the work is the same online wherever we sit: your books live in QuickBooks Online, Xero or Sage, documents come by secure upload, and we talk by phone or video. What you get is a small husband-and-wife team, Caleb and Madeline, who know your file.

Do I have to renew my Langford business licence every year?

Not if your business is based in Langford. Resident licences have been perpetual since January 2014 and only need attention if the business closes, changes ownership or moves. Non-resident licences are renewed yearly. Either way, we record the licence fee as a business expense.

I'm a Langford contractor with jobs in Colwood, Sooke and Victoria. Does that change my bookkeeping?

Not the bookkeeping itself, but a Langford-based mobile business can apply for an inter-municipal licence covering 13 Greater Victoria communities. We track your licence costs, vehicle expenses and job income so your GST/HST and tax filings are straightforward.

I run my business from home in Langford. What should I know?

If clients or employees come to your home, the City asks for a floor plan and parking plan with your licence application. On our side, we set up your books so the business share of home costs is tracked properly for your tax return.

Do you file corporate tax returns for Langford companies?

We are bookkeepers, not accountants. We prepare personal tax returns ourselves, while corporate returns go through our retained accountant and are quoted separately.

Bookkeeping for Langford businesses

Get an estimate in about three minutes, or call 1 (250) 731-7931.