Call

Cowichan Valley Regional District

A bookkeeper for Duncan and Cowichan Valley businesses

Duncan is the business centre of the Cowichan Valley, and we keep the books for its shops, farms and service businesses online from Port Alberni.

Who it’s for

  • Retailers in downtown Duncan's heritage storefronts
  • Farms and food producers across the Cowichan Valley
  • Health, wellness and professional-service practices
  • Tourism and cultural businesses that serve Valley visitors
  • Mobile trades working between Duncan, North Cowichan, Lake Cowichan and Ladysmith

What’s included

  • Monthly bookkeeping, from $150/month, with each package’s capacity stated up front
  • Catch-up and clean-up for months or years of outstanding books
  • Payroll, remittances, T4s and Records of Employment
  • GST/HST prepared and filed on your reporting period
  • Personal tax returns for individuals, couples and sole proprietors

How it works

  1. Get an estimate

    About three minutes online, or call 1 (250) 731-7931.

  2. Connect your books online

    You share access to your bookkeeping software and documents securely. Nothing has to be dropped off.

  3. Books kept current

    Scope and fees confirmed in writing, then a steady monthly schedule.

Small business in Duncan

The City of Duncan calls itself an economic hub for the Cowichan Region, offering healthcare, retail, professional services and cultural tourism, and a major business centre for the fishing, farming, forestry and tourism industries that drive the regional economy. Its downtown is known for heritage buildings, a City Square, and what the City describes as the world's largest collection of outdoor totems.

Every business in the City of Duncan needs a City licence, including non-profit societies, home-based businesses and out-of-town businesses, with a separate licence for each location. You can apply in person at City Hall on Craig Street, by email or by mail, and licences are processed within two weeks of payment. A Duncan licence also lets a mobile business work in Lake Cowichan, North Cowichan and Ladysmith, and an inter-community licence extends that to other participating Island communities.

The Duncan Cowichan Chamber of Commerce has served Cowichan Valley businesses since 1908, has over 600 members, and runs the Cowichan Regional Visitor Centre. Community Futures Cowichan, with its office in Duncan, offers small business loans, advising and training, including micro loans for people in the Cowichan area with a viable business idea.

Working with us from Duncan

Duncan is south of us, on the far side of Nanaimo. From Port Alberni the route is Highway 4 east past Cameron Lake to Highway 19, south to Nanaimo, then Highway 1 south through Ladysmith into the Cowichan Valley. We do not offer meetings or document pickups in Duncan; our in-person work stays in the Alberni Valley.

Cowichan Valley clients work with us online. You share statements and receipts through secure upload, we keep your QuickBooks Online, Xero or Sage file current, AutoEntry captures receipts from your phone, and we talk by phone or video when needed. Payroll, GST/HST filing, catch-up work and personal tax returns run the same way.

We are based in Port Alberni. See bookkeeping in Port Alberni for more about us, or how our pricing works.

Useful local resources for Duncan businesses

Sources

Common questions

My business is in North Cowichan, not the City of Duncan. Do you still work with me?

Yes. We work online with businesses anywhere in the Cowichan Valley, whichever municipality or electoral area you are in. Your business licence comes from your own municipality, and we record it like any other business expense.

I'm applying for a Community Futures Cowichan loan. Can you get my books ready?

Yes. Lenders usually want current financial statements and a clear picture of cash flow, and catch-up or monthly bookkeeping gives you both. The loan application and advising are handled by Community Futures.

We farm in the Cowichan Valley and sell at markets and wholesale. Can you keep those income streams separate?

Yes. We can set up your accounting file so market sales, wholesale accounts and other income show separately, which helps with pricing decisions and makes GST/HST filing cleaner if you are registered.

Can I bring my paperwork to you in Duncan?

No. We meet clients in person only in Port Alberni and the Alberni Valley. Cowichan Valley clients send documents by secure upload or capture receipts with AutoEntry, and we talk by phone or video.

Do you file corporate tax for Duncan companies?

We are bookkeepers, not accountants. We prepare personal tax returns ourselves, while corporate returns go through our retained accountant and are quoted separately.

Bookkeeping for Duncan businesses

Get an estimate in about three minutes, or call 1 (250) 731-7931.